HR Manager

Grade K Points 32—36 Salary £40,221— £44,428

Monday-Thursday, 08.00am-16.00pm and Friday, 08.00am- 15.30pm

(Required For September 2024 —Full Time Permanent Position)

Teaching Personnel are working with one of our partner secondary schools who have an exciting opportunity for an experienced HR and Operations Manager within their successful support staff team . We are seeking a highly skilled, tenacious and ambitious individual, who is resilient and confident in decision making, to deliver the HR & Operations function at the school. The role is fast paced, diverse and requires the ideal candidate to be a strong communicator, innovative, forward thinking, the ability to work well under pressure and a have keen eye for detail.

Working under the direction of the Head of School this key role will be responsible for overseeing end to end recruitment, HR support, developing and delivering marketing & PR strategies and line managing a highly successful team of support staff.

This role will be key to driving the schools newly defined vision, mission, and staff cultural expectations. A Level 5 CIPD qualification and school experience will be advantageous, but not essential, as a proven background in a similar setting would be considered.

The school was rated ‘Good’ by Ofsted May 2023.

Post Purpose:

The HR & Operations Manager exists to support the whole school through the effective management and delivery of the Human Resources and operational functions to the Senior Leadership Team of Wollaston School and to work collaboratively with other schools in this Multi-Academy Trust (MAT). As the HR & Operations Manager, you will have a direct influence and positive impact on the people in the organisation.

The successful candidate will benefit from person-to-person interaction and relationship building, supporting employees directly, co-ordinating, planning and executing HR activities; this may involve guiding senior management through the various HR disciplines: recruitment process, benefits programs, training in conjunction with the School Business Managers, employment disputes and other administrative needs, which are important to employees within the school. The HR function aims overall to deliver effective and efficient support, maintaining the agreed standards of service, to the students, staff and parents who make up the school community. Overseeing key operational functions within the school and at times, across the MAT, the HR & Operations Manager is responsible for leading the development and implementation of the marketing strategy for the school which is crucial to supporting the school and MAT’s image and reputation within the local market. In line with these responsibilities, this role includes website management and line management of identified support staff.

HR RESPONSIBILITIES

• Support the work of the Headteacher (and the Governing Body) in developing an HR strategic plan with mid and long-term objectives.
• Deliver the strategic plan across the school and in harmony with NVP HR policies and processes.
• Proactively support management of Employee Relations cases ranging from Discipline, Grievance, Capability/Performance to Absence Management:
   o Develop relevant reports to monitor absence, performance reviews & training. Monitor sickness absence of staff and highlight concerns to the Business Manager, arranging return to work interviews/meetings with staff and complete relevant paperwork.
   o Take and produce minutes for all meetings that are HR related, including all hearings. Informal and formal meetings where required.
   o Advise line managers on first steps of the performance management process including disciplinary, grievance & capability and take minutes at Disciplinary, Grievance & Capability Hearings.

• Oversee end-to-end recruitment, on-boarding and induction processes in conjunction with the Head and the SLT; produce offer letters, contracts and letters detailing changes in employment conditions.
• Support the processes in place to enhance performance of our staff, such as equality and diversity, talent management and health and wellbeing and promotion of staff incentive schemes.
• Oversee HR administration and records, including Disclosure checks and right to work documentation & the Single Central Record.
• Complete leavers’ processes such as exit interviews.
• Undertake HR projects, as required by the Headteacher/Business Manager e.g. pay and incentive reviews.
• HR reporting including management information, as required to both SLT and governors/trustees.
• To keep up to date with developments in employment legislation and human resource best practice and ensuring all HR policies are up to date and available to staff.
• To abide by the Codes of Practice set by The Chartered Institute of Personnel and Development.
• Keep updated the relevant HR policies and have them accessible to staff.
• Complete referrals to OH or any other agency supporting staff wellbeing.
• Complete the work force survey annually and ensure SIMS is up to date and contains the relevant information to complete the return.
• Researching and implementing HR platforms and systems for the trust to support current and future practice.
• Ensuring all training is recorded and a part of a whole MAT training log.
• Any other duties as required.

MARKETING RESPONSIBILITIES
• Implement advertising, communications and event activities to support recruitment and retention.
• Responsible for the production of the annual school prospectus and any other marketing campaigns. 
• Develop and execute effective PR initiatives across digital and off-line channels which build positive brand awareness.
• Manage and maintain the school and trust website/s including content and customer experience. Ensuring it meets legal requirements.
• Manage and maintain the school’s social media channels.
• Work in partnership with the Senior Leadership Teams within the school (and MAT where appropriate) to plan and execute effective and cost effective digital recruitment and brand awareness campaigns.
• Manage and maintain internal marketing and communications to students and staff.
• Work with external companies to achieve best value for marketing across the trust.
• Ensure all internal forms of marketing are displayed using technology or noticeboards appropriately.

LEADERSHIP & MANAGEMENT
• To line manage and co-ordinate a team of the admin/office staff to ensure effective operation on a day to day basis. Complete performance management and target setting.
• To manage and co-ordinate the work of the administration team in order to ensure a coherent and efficient support staff service.
• Ensure training is delivered to maximise performance.
• To allocate staff time and duties in order to manage specific projects or busy times of the school year.
• Undertake regular 1:1 meetings with staff and conduct annual performance reviews. • Oversee and co-ordinate cover for the admin teams and medical room, when sickness or absence arises.

GENERAL ADMINISTRATIVE RESPONSIBILITIES
• To oversee the full range of administrative services provided to the whole school community by the administration team.
• Practise confidentiality in handling sensitive information pertaining to students, staff and school matters/issues.
• Ensure administration resources are well used and kept fully stocked.
• Agree and maintain school/trust formatting of documentation and letters.
• Manage the admin budget/s.

If you are interested in this position, and you believe you posess the skills and drive to be successful, then apply with your CV today and we will be in touch.