Administrator/Receptionist

Job Title: School Administrator
Location: Liverpool
Contract Type: Full-Time, Term Time Only
Salary: Competitive, dependent on experience

A dynamic and nurturing secondary SEMH school in Liverpool is seeking a dedicated and organised School Administrator to join their supportive team. This is a vital front-facing role that supports the smooth running of the school office and contributes to the wellbeing and success of pupils and staff alike.

Key Responsibilities:

• Act as the first point of contact for visitors, providing a warm and professional welcome, managing sign-ins, and directing enquiries appropriately.
• Handle routine telephone and face-to-face enquiries with efficiency and discretion.
• Monitor pupil attendance and input data into Arbor, liaising with the Education Welfare Officer (EWO) as required.
• Provide general clerical support including document typing, photocopying, filing, and use of various ICT packages and office equipment.
• Ensure timely communication with parents via ParentMail and other channels.
• Maintain accurate manual and digital records using systems such as Arbor, InVentry, CPOMS, and FMS.
• Produce reports, lists, and data as requested by senior staff.
• Support monthly ADHD clinics in collaboration with the Headteacher and Alder Hey.
• Uphold GDPR and safeguarding standards, maintaining confidentiality at all times.
• Offer general advice and guidance to staff, pupils, and visitors.
• Manage supplies including stationery, first aid kits, paper, and water.
• Assist with pupil welfare, including first aid and liaising with parents and staff.
• Record daily meal numbers and communicate with kitchen staff.
• Keep pupil files up to date, manage new admissions, and support EHCP documentation.
• Liaise with SEN transport providers to ensure smooth pupil travel arrangements.
• Attend relevant training and undertake additional administrative duties as required.
• Support the Office Manager in maintaining an organised and efficient office environment.

Person Specification:

The ideal candidate will be:

• Experienced in administrative work, preferably within an educational setting.
• Proficient in using school systems such as Arbor, CPOMS, and ParentMail.
• Friendly, approachable, and able to communicate effectively with a wide range of stakeholders.
• Highly organised with excellent attention to detail.
• Able to work independently and as part of a team.
• Committed to safeguarding and confidentiality.

How to Apply:

Interested applicants should submit a CV and cover letter outlining their suitability for the role. Applications will be reviewed on a rolling basis, so early submission is encouraged.

All applicants will require the appropriate qualifications and training for this role. Please see the FAQ’s on the Teaching Personnel website for details.
All pay rates quoted will be inclusive of 12.07% statutory holiday pay. This advert is for a temporary position. In some cases, the option to make this role permanent may become available at a later date.
Teaching Personnel is committed to safeguarding and promoting the welfare of children. We undertake safeguarding checks on all workers in accordance with DfE statutory guidance ‘Keeping Children Safe in Education’ this may also include an online search as part of our due diligence on shortlisted applicants.
We offer all our registered candidates FREE child protection and prevent duty training. All candidates must undertake or have undertaken a valid enhanced Disclosure and Barring Service (DBS) check. Full assistance provided.
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