School Administration Assistant
Colne, Lancashire
United Kingdom
Start date: ASAP, September 2023
1-year fixed term contract in the first instance
Full-time contact, 8am – 4pm
At the school, everyone is committed to providing the best education and opportunities for our students. At the heart of our school’s work is a commitment to high aspirations for all; for our students to be safe, happy and successful developing as individuals into caring, responsible citizens who participate fully in school life and are proud of their achievements. Every student at school is encouraged to have aspirational and ambitious goals and everybody is responsible for creating a culture of academic excellence. Our vision as a school is to tackle social disadvantage through high expectations and an ambitious curriculum.
We take from a very diverse catchment area which means that our students are at the heart of everything we do, and we challenge and support them to achieve their full potential. You will find our students to be engaging, proud to live in and give back to their community and are ready to learn – all we need is you!
You will be a reliable, well organised, and experienced administrative assistant to join our friendly and supportive admin team. The successful candidate will have excellent administrative skills, you will be highly organised with good numerical and literacy skills. You will be adaptable, flexible, caring, and enthusiastic, with a smile for all situations to join our lively and friendly team.
About the role:
This role requires more administrative function, but you will also be required to carry out the responsibilities of a receptionist. We are seeking someone with school experience and working with SIMS as a most desirable criterion.
Responsibilities:
- Communicating with parents regarding all aspects of school life, receiving and passing on information between parents and teachers in a timely manner with minimum disruption to lessons.
- To be the first point of contact for visitors to the school, extending a warm welcome to callers – including parents, visitors, contractors and delivery staff.
- To deal effectively with telephone calls, transferring callers to relevant staff and taking and passing on messages as required.
- To follow safeguarding procedures by issuing passes and lanyards to visitors, ensuring that visitors are signed into the school and checking DBS information for visitors.
- To record and post all outgoing mail, distribute incoming post and frank outgoing post.
- Carry out general administrative assistance e.g., writing letters, updating systems, photo copying etc.
- Maintain the general email accounts for reception responding to queries / directing enquiries as required.
- Assist in the upkeep of contact records, including student and staff contact information.
- Help maintain general order in the school e.g., clearing lost property and tidying notice board.
- Collate registers and check absences.
- Any other duties as required by the principal or other members of the Senior Leadership Team.
- To Administer First Aid and complete accident reports.
You will:
- Have a comprehensive understanding of confidentiality issues within a school environment.
- Have knowledge of SIMS (desirable).
- Have effective communication, including a strong telephone manner.
- Previous experience in an administrative and school-based setting.
Please apply directly today if you are interested in this role. A member of the Lancashire secondary team will then be in touch to discuss your application further.
All applicants will require the appropriate qualifications and training for this role. Please see the FAQ’s on the Teaching Personnel website for details.
All pay rates quoted will be inclusive of 12.07% statutory holiday pay. This advert is for a temporary position. In some cases, the option to make this role permanent may become available at a later date.
Teaching Personnel is committed to safeguarding and promoting the welfare of children. We undertake safeguarding checks on all workers in accordance with DfE statutory guidance ‘Keeping Children Safe in Education’ this may also include an online search as part of our due diligence on shortlisted applicants.
We offer all our registered candidates FREE child protection and prevent duty training. All candidates must undertake or have undertaken a valid enhanced Disclosure and Barring Service (DBS) check. Full assistance provided.
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