Privacy

The Company is a recruitment business which provides work-finding services to itsclients and work-seekers. The Company must process personal data (including SpecialCategory personal data) so that it can provide these services – in doing so, the Companyacts as a data controller.

You may give your personal details to the Company directly, such as on an applicationor registration form or via our website, or we may collect them from another sourcesuch as a jobs board. The Company must have a legal basis for processing yourpersonal data. For the purposes of providing you with work-finding services and/orinformation relating to roles relevant to you we will only use your personal data inaccordance with this privacy statement. At all times we will comply with current dataprotection laws.

a. Purpose of processing and legal basis

The Company will collect your personal data (which may include Special Category personal data) and will process your personal data for the purposes of providing you with work-finding services and related marketing. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients.

In some cases, we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.

The legal bases we rely upon to offer our work-finding services to you are:

Where we have a legitimate interest
To comply with a legal obligation that we have
To fulfil a contractual obligation that we have with you
Your consent

b. Consent

The Company will seek your specific consent to process data relating to your health, our ability to undertake regular and ongoing status checks with the Disclosure and Barring Service and any criminal convictions. If you have opted-in we may also send you various company and sector news, career development advice and courses, and job alerts via email/ text. You can opt-out from receiving these at any time by clicking the link to the Company’s Preference Service when you receive these communications from us and changing your preferences.

c. Legitimate interest

This is where the Company has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us. Where the Company has relied on a legitimate interest to process your personal data our legitimate interests are as follows:

Managing our database and keeping work-seeker records up to date
Providing work-finding services to you and our clients
Contacting you to seek your consent where we need it
To determine level of interaction with our pages in order to improve our services and interactions with you
Giving you information about similar products or services that you have used from us recently

d. Statutory/contractual requirement

The Company has certain legal and contractual requirements to collect personal data. These include, but not limited to:

To comply with the Conduct of Employment Agencies and Employment Businesses Regulations 2003
Immigration and tax legislation
To carry out pre-engagement vetting checks, including but not limited to:

To comply with the Safeguarding Vulnerable Groups Act 2006
To comply with the Department for Education statutory guidance (Keeping Children Safe in Education) to verify your physical and mental fitness to teach and/or work with children
To comply with the Education (Health Standards) (England) Regulations 2003 to verify your suitability to work in regulated activity with children
Verify your right to work

Our clients may also require this personal data, and/or we may need your data to enter into a contract with you.
If you do not give us the personal data we need to collect then we will be unable to continue to provide work-finding services to you.

e. Recipients of data

The Company will process your personal data and/or Special Category personal data with the following recipients:

Clients (whom we may introduce or supply you to)
Former employers whom we may seek references from
Named induvial you provided for seeking a reference from
Payroll service providers who manage payroll on our behalf or other payment intermediaries whom we may introduce you to
Your umbrella company (if you have chosen to use this option)
Third parties which provide, host and/or support our IT systems and software (subject to appropriate security measures)
Matrix Security Watchdog for the purposes of carry out DBS checks
GOV.UK, the Disclosure and Barring Service and Department of Education for performing criminal records update checks, qualification checks, teacher sanction and restriction checks and the overall protection of vulnerable groups
Teaching Regulation Agency and Education Workforce Council to perform teacher status checks
HMRC for audit purposes and the provision of employment and payroll information
Pension providers
UK Government’s Visas and Immigration and the Home Office for checking right to work status.
Overseas criminal records agencies and law enforcement agencies if you have been resident outside of the UK in the last 5 years for at least 6 months
Audit and accreditation providers, such as The Recruitment and Employment Confederation (REC) and the International Organization for Standardization (ISO)
Recruitment support teams operating within or on behalf of companies in the Supporting Education Group, which may be based outside the United Kingdom .Where personal data is transferred to such teams, appropriate safeguards are in place, including contractual protections and, where required, a UK International Data Transfer Agreement or equivalent mechanism. See Section 4 for further details.

The Company is part of a group, known as Supporting Education Group. We may share your personal data amongst the group of companies in order that our associated companies can provide work-finding services and/or related services to you.

From time to time, the Company will provide marketing communications to you in various forms. Communication may come from the Company or through its parent company, the Supporting Education Group (“SEG”) including communications from other companies within SEG. This is in order to provide you with a personalised and targeted service but we also wish for you to have the choice in what communications you receive from us.

We follow laws and guidelines when sending marketing communications including: -

Sending marketing communications to a work email address where possible
When communicating with a non-work email address, we will ensure that we do so either under the soft opt in principles or with the user’s explicit consent to carry out marketing.
In all instances to provide users with an ability to opt out of marketing. The user can opt out of communications from particular companies within SEG.
When using third party companies to assist with marketing we ensure data collection and use is done in accordance with data protection laws
We never provide your details to third party companies outside of SEG.

Such marketing activities may include sending promotional and commercial communications regarding services offered by the Company and/or SEG. This may include co-marketing or joint sale opportunities, including promotional events, training and webinars.

In some cases, personal data that you provide us is done via group company platforms. This data may be shared and combined with personal data collected throughout your relationship with the Company. Where this is done, it will be communicated to you and, where necessary, obtain your consent before doing so. View the SEG Privacy Policy

Personal data:

Contact details (name, address, phone number and email address)
ID documents
Type of candidate, subject specialism, focus areas and work preferences when provided on job boards and/or LinkedIn
Your CV (including video CVs)
Photographs (in order to aid recruitment possibilities but also for schools to be able to identify you when starting a placement)
Details of your qualifications, experience, employment history (including job titles, salary and working hours)
References
Client feedback
Consultant notes
Online activity specific only to the Company’s web sites

Special Category personal data:

Health information in accordance with the Education (Health Standards) (England) regulations 2003

Criminal Offence Data:

Criminal conviction and record checks strictly adhering to all established codes of conduct and processing

Source of the personal data: The Company sourced your personal data:

Former employer
A referee whose details you provided to us
Various Jobs boards and aggregators, such as Broadbean and Idibu, and LinkedIn
Cookies

This information did not come from a publicly accessible source.

From time to time, the Company may transfer your personal data to countries outside the United Kingdom. This may occur where, for example, we use recruitment support teams or operational partners located overseas. At the time of publishing this notice, this includes transfers to India and the United States of America. We will ensure that any such transfers are made only where appropriate safeguards are in place, in accordance with UK data protection law. These safeguards may include a UK International Data Transfer Agreement (UK IDTA) or another legally recognised transfer mechanism. You have the right to obtain a copy of the safeguards we have put in place for any such transfer by contacting us using the details at the top of this notice.

The Company will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws require us to keep different data for different periods of time. For example, the Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.

We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation. This is currently 3 to 6 years.

There is a legitimate interest to hold your personal data for no longer than 6 years after our work-finding service relationship ends.

We must retain any records relating to concerns or safeguarding allegations in accordance with statutory retention periods:

Low-level concerns — retained for a minimum of the agency worker’s engagement period plus 6 years.
Allegations meeting the harm threshold — retained until the agency worker reaches normal retirement age or for 10 years, whichever is longer.

Where the Company has obtained your consent to process your personal data and Special Category data, we will do so in line with our retention policy.

Where consent is not granted the Company will cease to process your personal data and Special Category personal data.

If you have any questions about our retention policy, you can email dataservices@judicium.com.

Please be aware that you have the following data protection rights:

The right to be informed about the personal data the Company processes on you;
The right of access to the personal data the Company processes on you;
The right to rectification of your personal data;
The right to erasure of your personal data in certain circumstances;
The right to restrict processing of your personal data;
The right to data portability in certain circumstances;
The right to object to the processing of your personal data that was based on a public or legitimate interest;
The right not to be subjected to solely automated decision-making that produces legal or similarly significant effects, including where artificial intelligence tools are used in our recruitment and selection process (see Section 14); and
The right to withdraw consent at any time.

Where you have consented to the Company processing your personal data and Special Category personal data you have the right to withdraw that consent at any time by contacting us using the details above. Please note that if you withdraw your consent to further processing that does not affect any processing done prior to the withdrawal of that consent, or which is done according to another legal basis. There may be circumstances where the Company will still need to process your data for legal or official reasons. Where this is the case, we will tell you and we will restrict the data to only what is necessary for those specific reasons. If you believe that any of your data that the Company processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary. You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.

We may obtain data about you from cookies. These are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Cookies also enable us to deliver more personalised content.

Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, please refer to our Cookie policy or visit www.allaboutcookies.org or www.youronlinechoices.eu. Please note that in a few cases some of our website features may not function if you remove cookies from your browser.

The Company takes every precaution to protect our users’ information. Security measures include, but are not limited to, the use of firewalls and endpoint protection, browser certification technology, encryption, limited access principle, malware protection, and use of artificial intelligent based ransomware and exploit protection.

Only employees who need the information to perform a specific job (for example, consultants, our accounts clerk or a marketing assistant) are granted access to your information.

The Company uses all reasonable efforts to safeguard your personal information. However, you should be aware that the use of email/ the Internet is not entirely secure and for this reason the Company cannot guarantee the security or integrity of any personal information which is transferred from you or to you via email/ the Internet. If you share a device with others we recommend that you do not select the “remember my details” function when that option is offered. If you have any questions about the security at our website, you can email dataservices@judicium.com

If you would like to discuss anything within this privacy notice or have a concern about the way we are collecting or using your personal data, we request that you raise your concern with Judicium Consulting Ltd in the first instance, using the contact details above.

We will acknowledge receipt of your complaint within 30 calendar days, and we will investigate and respond without undue delay. Further information about the way we handle data protection complaints can be found in our Data Protection Policy, available - here.

Should you remain dissatisfied with our response, you also have the right to make a complaint to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues.

The Company and its associated companies within Supporting Education Group may use artificial intelligence (AI) tools to support elements of the recruitment and selection process. This may include, but is not limited to, the use of AI-assisted interviewing tools, automated screening, skills assessment, and the evaluation of candidate responses against role-specific criteria.

Where AI tools are used in our process, we want you to be aware of the following:•

Human review: AI-generated outputs are used to inform, not solely to determine, decisions about your application. A qualified member of our recruitment team will always review AI outputs before any decision is made about your progression in the recruitment process. We will not make decisions about your application based solely on automated processing.
Your right to an alternative process: If you do not wish to participate in an AI-assisted element of the recruitment process, you have the right to request an alternative human-led assessment instead. Requesting an alternative will not disadvantage your application in any way. Please contact your recruitment consultant or email us using the details at the top of this notice to exercise this right.
Data processed by AI tools: Where you participate in an AI-assisted element of the process, the personal data you provide (such as your responses to interview questions) will be processed by the AI tool and its provider, who acts as a data processor on our behalf. That provider is contractually required to process your data only on our instructions, to keep it secure, and to delete it when no longer required. Your data may be stored on servers outside the UK; where this is the case, appropriate safeguards are in place as described in Section 4.
Fairness and bias: We take the risk of algorithmic bias seriously. We only use AI tools where we have taken steps to satisfy ourselves that they operate fairly. We monitor outcomes from AI-assisted processes to identify and address any patterns of unfair treatment. If you have concerns about how AI has been used in your application, please contact us using the details at the top of this notice.
Lawful basis: Our use of AI tools in recruitment is based on our legitimate interests in operating an efficient, fair and effective recruitment service. Where we rely on legitimate interests, we have assessed that our interests do not override your rights and freedoms as a candidate, taking into account the safeguards described above.

Privacy Notice

1. Collection and use of personal data

2. Marketing

3. The Company has collected the following personal data on you:

4. Overseas Transfers

5. Date retention

6. Your rights

7. Cookies

8. Log Files

9. Links to external websites

10. Sale of business

11. Data Security

12. Changes to this privacy statement

13. Complaints or queries

14. Use of Artificial Intelligence in our Recruitment and Selection Process